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Tax Document Checklist

 

 

To help you prepare for the filing of your taxes, we've created a checklist to help you know what forms to bring. This is a comprehensive list of documents you might need for tax prep not all of these forms might be applicable to you depending on your situation.

 

Personal:

  • Your social security number or tax ID number

  • Your spouse's full name, social security number or tax ID number, and date of birth

  • Identity Protection PIN, if one has been issued to you, your spouse, or your dependent by the IRS

  • Routing and account numbers to receive your refund by direct deposit or pay your balance due if you choose

  • Foreign reporting and residency information - if applicable ​

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Dependent(s):

  • Dates of birth and social security numbers or tax ID numbers

  • Childcare records (including the provider's tax ID number) if applicable

  • Income of dependents and of other adults in your home 

​

Sources of Income:

  • Employed

    • Forms W-2​

  • Unemployed

    • Unemployment (1099-G)​

  • Self-Employed

    • Forms 1099, Schedules K-1, income records to verify amounts not reported on 1099-MISC or 1099-NEC

    • Records of all expenses — check registers or credit card statements, and receipts

    • Business-use asset information (cost, date placed in service, etc.) for depreciation

    • Office in home information, if applicable

    • Record of estimated tax payments made (Form 1040-ES) ​

  • Rental Income

    • Records of income and expenses

    • Rental asset information (cost, date placed in service, etc.) for depreciation

    • Record of estimated tax payments made (Form 1040-ES) ​

  • Retirement Income

    • Pension/IRA/annuity income (1099-R)

    • Traditional IRA basis (i.e., amounts you contributed to the IRA that were already taxed)

    • Social security/RRB income (SSA-1099, RRB-1099) ​

  • Saving & Investments or Dividends

    • Interest, dividend income (1099-INT, 1099-OID, 1099-DIV)

    • Income from sales of stock or other property (1099-B, 1099-S)

    • Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B)

    • Health Savings Account and long-term care reimbursements (1099-SA or 1099-LTC)

    • Expenses related to your investments

    • Record of estimated tax payments made (Form 1040-ES)

    • Transactions involving cryptocurrency (Virtual currency) ​

  • Other Income & Losses

    • Payment Card and Third Party Network Transactions (1099-K)

    • Gambling income (W-2G or records showing income, as well as expense records)

    • Jury duty records

    • Hobby income and expenses

    • Prizes and awards

    • Trust income

    • Royalty Income 1099-MISC

    • Any other 1099s received

    • Record of alimony paid/received with ex-spouse's name and SSN

    • State tax refund​

 

​Types of Deductions:

  • Home and Vehicle Ownership

    • Forms 1098 or other mortgage interest statements

    • Real estate and personal property tax records

    • Receipts for energy-saving home improvements (e.g., solar panels, solar water heater)

    • Electric vehicle information

    • All other 1098 series forms ​

  • Charitable Donations

    • Cash amounts donated to houses of worship, schools, other charitable organizations

    • Records of non-cash charitable donations

    • Amounts of miles driven for charitable or medical purposes ​

  • Medical Expenses

    • Amounts paid for healthcare, insurance, and to doctors, dentists, and hospitals

    • Amounts paid for qualified insurance premiums if paid outside of the Marketplace or an employer provided plan​

  • Health Insurance

    • Form 1095-A if you enrolled in an insurance plan through the Marketplace (Exchange) ​

  • Childcare Expenses

    • Fees paid to a licensed day care center or family day care for care of an infant or preschooler

    • Amounts paid to a baby-sitter or provider care of your child under age 13 while you work

    • Expenses paid through a dependent care flexible spending account at work​

  • Educational Expenses

    • Forms 1098-T from educational institutions

    • Receipts that itemize qualified educational expenses

    • Records of any scholarships or fellowships you received

    • Form 1098-E if you paid student loan interest ​

  • K-12 Educator Expenses

    • Receipts for classroom expenses (for educators in grades K-12) ​

  • State and Local Taxes

    • Amount of state and local income or sales tax paid (other than wage withholding)

    • Invoice showing amount of vehicle sales tax paid and / or personal property tax on vehicles ​

  • Retirement & Other Savings

    • Form 5498-SA showing HSA contributions

    • Form 5498 showing IRA contributions

    • All other 5498 series forms (5498-QA, 5498-ESA) ​

 

Payments

  • Record of estimated tax payments made (Form 1040-ES) ​

 

Federally Declared Disaster

  • City/county you lived/worked/had property in

  • Records to support property losses (appraisal, clean-up costs, etc.)

  • Records of rebuilding/repair costs

  • Insurance reimbursements/claims to be paid

  • FEMA assistance information

  • Check the FEMA website to see if your county has been declared a federal disaster area 

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